Department(s): Accounting
Reports to: Operations Business Controller

Position Summary

Responsible for maintaining accurate accounts payable and vendor records. Maintain a positive network of working communications with vendors. Ensures timely payments of invoices and expense reports.  Support the accounting department in additional functions as needed.


  • Maintain accurate records and control reports of all vendor invoices & payments
  • Process vendor invoices ensuring proper 3-way matching
  • Process check runs and preparing checks for distribution
  • Maintain records on vendor credit card payments, and process approved payments
  • Manage online accounts to pull invoices, check account balance, process approved payments
  • Analyze vendor accounts on a monthly, quarterly, and annual basis to ensure balance accuracy
  • Obtain and reconcile vendor statements on a monthly and quarterly basis
  • Prepare vendor credit applications and obtain needed approval for processing
  • Enter approved vendors in ERP, ensure all need tax documents/exemptions are obtained & archived
  • Establishing and maintaining relationships with new and existing vendors
  • Correspond with vendors to follow up and resolve open issues on POD, invoice, credits, payments, etc.
  • Coordinate with cross-functions to gather needed data and resolve issues
  • Monitor tax requirements and assist in gathering supporting document and transaction reporting
  • Work collaboratively with various departments to perform accounting audits
  • Maintain company confidentiality at all times

Qualifications & Skills

  • 2-4 years of experience in accounts payable processing
  • Spreadsheet skills and a working knowledge of Microsoft Excel
  • Detail oriented
  • Analytical thinker
  • Skilled problem solver
  • Deadline oriented
  • Works well in teams
  • Ability to exhibit composure, patience, and confidence when facing difficult situations
  • Self-starter with a proven track record of multi-tasking abilities
  • Expertise with accounting software platforms
  • Experience with managing high volume email box
  • Excellent verbal and written communication skills

Please note that this position is only open to applicants legally entitled to work in the United States, no sponsorship is available


The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.